Shipping documents

Explanatory Notes: This document can be used if no country-specific requirements already exist. A bill of lading is a negotiable instrument which means it is a document of title and the title of the goods can be transferred using this document. Different bills of lading exist, depending on the method of transport.

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Explanatory Notes: This document can be used if no country-specific requirements already exist. A commercial invoice is a formal demand note for payment, issued by the exporter to the importer for goods sold under a sales contract. The document gives details of the goods sold, payment terms and trade terms. In addition, it is used for the customs clearance of goods and serves as a base for calculating customs duties.

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Explanatory Notes: This document can be used if no country-specific requirements already exist. A confirmation of insurance is a document issued by an insurance company. It confirms that an insurance policy has been purchased. It covers the loss or damage of ships, cargo, terminals, and any transport or cargo by which property is transferred, acquired, or held between the points of origin and final destination. The terms and conditions covered are as per the insurance documents.

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Explanatory Notes: This document can be used if no country-specific requirements already exist. A packing list provides details about the shipment such as number of packages, weight, volume and description of the merchandise. One objective of the packing list is to facilitate the inspection and survey of the consignment that comprises the shipment and is included in the invoice. Custom officials and carriers use the packing list as a check-list to verify the outgoing and incoming cargo.

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Explanatory Notes: This document can be used if no country-specific requirements already exist. A proforma invoice is a price quote or estimated invoice sent by a seller to a buyer in advance of a delivery of goods. It informs the buyer of the kind and quantity of goods, their value, and other important information such as weight and payment terms. This helps the buyer to make a transaction decision and to confirm the order.

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Explanatory Notes: This document can be used if no country-specific requirements already exist. A waybill is a document providing for the automatic release of cargo to a named consignee. It is a receipt of goods but not a negotiable instrument and is an evidence of contract of carriage. The use of waybill does not effect the terms of the carriage and the terms of carriage may differ as per the carriers policies.

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Explanatory Notes: ATA Carnet - Application for temporary admission of good. The holder of this Carnet and his representative will be held responsible for compliance with the laws and regulations of the country/Customs territory of departure and the countries/Customs territories of importation.

Source: European Commission

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Explanatory Notes: Until the dates of deployment of the Union Customs Code AES referred to in the Annex to Implementing Decision 2014/255/EU, customs authorities may allow for means other than electronic data-processing techniques to be used for the exchange and storage of information pertaining to the exit of goods out of the customs territory of the Union. The Export Accompanying Document (EAD) authorizes the release of goods for export. In general, this document is printed from the customs authority's computerized system and to be presented to the customs office of exit. The specimen, additional explanatory notes and particulars (data) for the EAD can be found in Appendix H1 of the Transitional Delegated Act (UCC TDA).

Source: Commission Delegated Regulation (TDA) (EU) 2016/341 of 17 December 2015

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Explanatory Notes: Until the dates of deployment of the Union Customs Code AES referred to in the Annex to Implementing Decision 2014/255/EU, customs authorities may allow for means other than electronic data-processing techniques to be used for the exchange and storage of information pertaining to the exit of goods out of the customs territory of the Union. The export list of items (ELOI) contains the data specific to the items of goods within the export declaration. The specimen, additional explanatory notes and particulars (data) for the ELOI can be found in Appendix H2 of the Transitional Delegated Act (UCC TDA).

Source: Commission Delegated Regulation (TDA) (EU) 2016/341 of 17 December 2015

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Explanatory Notes: This document is to provide a summary of exports and a community transit loading list

Source: European Commission

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Explanatory Notes: Until the dates of deployment of the Union Customs Code Automated Export System (AES) referred to in the Annex to Implementing Decision 2014/255/EU, customs authorities may allow for means other than electronic data-processing techniques to be used for the exchange and storage of information pertaining to the exit of goods out of the customs territory of the Union. The Export/Security SAD (ESS) is to be used in the context of the ‘BCP’ (Business continuity plan) in situations in which the fallback procedure covered by Article 6(3)(b) of the Union Customs Code (Union Customs Code) is applied. The ESS contains information necessary for export and exit data where export and security data are provided together. The specimen, additional explanatory notes and particulars (data) for the ESS can be found in Appendix I1 of the Transitional Delegated Act (UCC TDA).

Source: Commission Delegated Regulation (TDA) (EU) 2016/341 of 17 December 2015

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Explanatory Notes: Until the dates of deployment of the Union Customs Code Automated Export System (AES) referred to in the Annex to Implementing Decision 2014/255/EU, customs authorities may allow for means other than electronic data-processing techniques to be used for the exchange and storage of information pertaining to the exit of goods out of the customs territory of the Union. The Export/Security SAD list of items (ESSLOI) is to be used in the context of the ‘BCP’ (Business continuity plan) in situations in which the fallback procedure covered by Article 6(3)(b) of the Union Customs Code (Union Customs Code) is applied. The ESSLOI contains data specific to items of goods of the ESS. The specimen, additional explanatory notes and particulars (data) for the ESSLOI can be found in Appendix I2 of the Transitional Delegated Act (UCC TDA)

Source: Commission Delegated Regulation (TDA) (EU) 2016/341 of 17 December 2015

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Explanatory Notes: This form is to report the customs debt applicable to goods before usual forms of handling have been carried out in customs warehouses.

Source: European Commission

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Explanatory Notes: Certain plants, plant products and other objects entering the EU must have a phytosanitary certificate guaranteeing that they are properly inspected; free fro quarantine pests, within the requirements for regulated non-quarantine pests and practically free from other pests.

Source: European Commission

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Explanatory Notes: Until the dates of deployment of the Union Customs Code Automated Export System (AES) referred to in the Annex to Implementing Decision 2014/255/EU, customs authorities may allow for means other than electronic data-processing techniques to be used for the exchange and storage of information pertaining to the exit of goods out of the customs territory of the Union. The SSLOI is a supplementary document to be used if the consignment consists of more than one item of goods. The specimen, additional explanatory notes and particulars (data) for the SSD can be found in Appendix J2 of the Transitional Delegated Act (UCC TDA).

Source: Commission Delegated Regulation (TDA) (EU) 2016/341 of 17 December 2015

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Explanatory Notes: For goods entering or leaving the customs territory of the European Union, pre-arrival or pre-departure declarations must usually be lodged electronically in form of an Entry summary declaration (ENS) or an Exit summary declaration (EXS). The Security and Safety Document may be required in this context and contains data used in both declarations. The specimen, additional explanatory notes and particulars (data) for the SSD can be found in Appendix J1 of the Transitional Delegated Act (UCC TDA).

Source: Commission Delegated Regulation (TDA) (EU) 2016/341 of 17 December 2015

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Explanatory Notes: Until the date of the full use of the electronic customs systems, the customs authorities may allow for means other than electronic data-processing techniques to be used in accordance with the Union Customs Code Transitional Delegated Act (UCC TDA) on 17 December 2015. Therefore, the paper-based model for EU customs declarations continues to be the Single Administrative Document (SAD). The SAD is composed of a set of eight copies needed to complete the formalities relating to one or more customs procedures as per Appendix B1 or B2 for computerised printing. Continuation forms are provided in Appendix B3-B4. Consult Appendix C1 for explanatory notes (and relevant national guidance) on how to correctly make use of and complete the SAD.

Source: Commission Delegated Regulation (TDA) (EU) 2016/341 of 17 December 2015

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Explanatory Notes: The TIR Carnet allows road transport of goods in transit between member countries of the TIR convention. It facilitates the circulation of goods under duties and taxes suspension, by simplifying the customs procedure.

Source: European Commission

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Explanatory Notes: As a general rule Union Transit declarations must be made electronically using the NCTS. Paper declarations are only allowed during fallback. However, until the dates of the upgrading of the NCTS referred to in the Annex to Implementing Decision 2014/255/EU, the paper-based Union transit procedure for goods carried by rail, air or sea as referred may continue to apply under certain conditions. Customs authorities issue the TAD (Transit Accompanying Document) to accompany the goods that are being transported. It contains a bar code and/or a unique Movement Reference Number (MRN) to identify the customs declaration pertaining to it. Additional explanatory notes and particulars (data) for the UCC TDA are available in Appendix F1 of the Union Customs Code Transitional Delegated Act (UCC TDA).

Source: Commission Delegated Regulation (TDA) (EU) 2016/341 of 17 December 2015

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Explanatory Notes: As a general rule Union Transit declarations must be made electronically using the NCTS. Paper declarations are only allowed during fallback. However, until the dates of the upgrading of the NCTS referred to in the Annex to Implementing Decision 2014/255/EU, the paper-based Union transit procedure for goods carried by rail, air or sea as referred may continue to apply under certain conditions. If security and safety data is entered when completing the Single Administrative Document EU customs declaration, a Transit Security Accompanying Document (TSAD) may be issued. The specimen, additional explanatory notes and particulars (data) for the TSDA are available in Appendix G1 of the Union Customs Code Transitional Delegated Act (UCC TDA).

Source: Commission Delegated Regulation (TDA) (EU) 2016/341 of 17 December 2015

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Explanatory Notes: The loading list is a form that accompanies a customs declaration. The specimen, additional explanatory notes and particulars (data) for the loading list can be found in Appendix J1 of the Transitional Delegated Act (UCC TDA).

Source: Commission Delegated Regulation (TDA) (EU) 2016/341 of 17 December 2015

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Explanatory Notes: Three copies are required. Need to purchase from Customs house. NOTE: This document may be filed electronically and the document herein is for reference purposes. Access to e-filing portals is restricted to registered importers and exporters.

Source: Chinese Customs

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Explanatory Notes: Fumigation/Disinfection Certificate is required for wood packaging to be complied with ISPM No. 15. IPPC logo (International Plant Protection Convention) is required once the fumigation treatment is approved and certificate is issued. NOTE: This document may be filed electronically and the document herein is for reference purposes. Access to e-filing portals is restricted to registered importers and exporters.

Source: General Administration of Quality Supervision, Inspection, and Quarantine

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Explanatory Notes: Import declaration form refers to the consignees or their authorized agent of import goods makes a written declaration on the actual situation of the import goods in accordance with the format stipulated by the customs, so as to require the customs to handle customs clearance of their goods in accordance with the applicable customs system. Both English and Chinese are acceptable. Import declaration document with blank format is download and printed by importer. NOTE: This document may be filed electronically and the document herein is for reference purposes. Access to e-filing portals is restricted to registered importers and exporters.

Source: Chinese Customs Circular 2018 No.61

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Explanatory Notes: The purpose of an Import Transit Declaration is that the goods can be transported to a different destination within China without having to pay import duties or other taxes. The goods will remain under the supervision and control of the customs during the transit. Requires signature AND stamp from the declaring company. Both English and Chinese are acceptable. Three copies are required. NOTE: This document may be filed electronically and the document herein is for reference purposes. Access to e-filing portals is restricted to registered importers and exporters.

Source: Chinese Customs

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Explanatory Notes: Registration list for entry is generally used for customs declaration of imported goods to the bonded areas, bonded warehouses, logistics parks and other special regulatory areas. Both English and Chinese are acceptable. Registration list for entry document with blank format is download and printed by importer. NOTE: This document may be filed electronically and the document herein is for reference purposes. Access to e-filing portals is restricted to registered importers and exporters.

Source: Chinese Customs Circular 2018 No.61

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Source: Endangered Species Import and Export Management Office of the State Forestry Administration

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Source: General Administration Of Quality Supervision, Inspection and Quarantine (AQSIQ)

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